SaaStr - Live SaaStr Insider Webinar: Campus Map Walkthrough
The Saster Annual sponsor portal is a crucial tool for sponsors to access all necessary information and resources for the event. Sponsors are encouraged to familiarize themselves with the portal, which includes tabs for event overview, task lists, and resources. Completing tasks such as updating contact information and uploading booth graphics is essential for a smooth experience. The portal also provides a campus map and expo booth floor plan to help sponsors understand the layout and select their booth locations strategically. Sponsors are advised to plan their booth staffing to manage the high foot traffic effectively and take advantage of networking opportunities. Additionally, the video highlights the importance of using the correct address for ride-share services to ensure smooth transportation to and from the event venue.
Key Points:
- Familiarize with the sponsor portal for event resources and updates.
- Complete all tasks in the portal, including contact info and booth graphics.
- Use the campus map and floor plan to strategically select booth locations.
- Plan booth staffing to manage high foot traffic and maximize networking.
- Use the correct address for ride-share services to avoid transportation issues.
Details:
1. 📅 Weekly Saster Insiders Live Webinar Overview
- The Saster Insiders Live Webinar is a weekly event held every Thursday at 9:00 a.m. Pacific Time, designed to provide participants with the latest insights and updates relevant to Saster Insiders.
- Participants have the option to join live, which allows for real-time engagement and interaction with speakers, or access the recordings later for convenience.
- Recordings are made available in the sponsor portal, ensuring that even those who cannot attend live do not miss out on the valuable content.
2. 🚀 New Launches and Webinar Introduction
- New product launches are scheduled every Thursday, focusing on keeping stakeholders engaged with the latest offerings and updates.
- The weekly launch strategy is designed to ensure continuous engagement and timely dissemination of information regarding new products or features.
- Webinars accompany these launches, available for live participation and replay, and cover topics such as product demonstrations, expert panels, and Q&A sessions, catering to a diverse audience.
- The inclusion of detailed descriptions of upcoming products and webinar topics aims to enhance understanding and engagement.
3. 🛒 Saster Annual Sponsor Portal Essentials
- Ensure all relevant team members have access to the Saster Annual Sponsor Portal. If access is missing, contact events@saster.com to resolve.
- Facilitate additional access for team members by requesting it through the provided contact method.
- To request access, email the events team with the names and email addresses of the team members needing access.
- Provide a clear justification for why each team member requires access to the portal.
- Expect a response within 24-48 hours confirming access or requesting additional information.
- Keep a record of all communications for future reference in case of any access issues.
4. 🔄 Portal Updates and Sponsor Selection Process
4.1. Portal Updates
4.2. Sponsor Selection Process
5. ✍️ Completing Tasks and Uploading Booth Graphics
5.1. Sponsor Hall Hours
5.2. Task Completion for Event Preparation
6. 🗓️ Sponsor Timeline and Upcoming Webinars
- Nominate your lead scanner admin by April 1st, if not already done to ensure smooth operations.
- Upload booth graphics by April 1st to maintain brand visibility and preparedness.
- Sponsor speaker tasks and content determination are ongoing; ensure slides are uploaded in the designated portal section promptly to avoid delays.
- Regularly review the sponsor timeline in the portal for a comprehensive overview of past and upcoming sponsor-related tasks and ensure no deadlines are missed.
- Access the recording of the recent Boost backs webinar for insights and detailed information to stay updated and informed.
7. 🎨 Booth Design Resources and Specifications
- Sponsors should watch webinar sections relevant to their sponsorship level to gain targeted insights for booth design.
- The release of floor plans and booth selections is scheduled for this week, with booth activations for Super Gold and above next week, and a sponsor speaker webinar to follow.
- Key deadlines include submitting booth artwork by Tuesday, April 1st, allowing time for design preparations.
- Essential resources for booth design include a targeted webinar, detailed design specs, and 3D renderings to understand space capacity and layout possibilities.
8. 🗺️ Campus Map and Sponsor Logistics
8.1. Design Specs and Resources
8.2. Webinars and Registration
8.3. Resource Updates, FAQs, and Contact Information
8.4. Campus Map and Expo Floor Plan
9. 🏢 Hangars and Event Layout Overview
- Sponsors are instructed to use the Cloud 19 Delaware registration area for booth setup support from Freeman, ensuring seamless access to exhibitor services.
- The Delaware address serves as the main hub for event entry and sponsor shipping, streamlining the logistics process.
- To avoid complications, sponsors should utilize designated entry points, while VIP entrances are specifically for speakers and VIP invitees.
- Efficient registration processes are in place, with short lines and extended hours for sponsors to collect their badges.
- The event spans a vast 40-acre campus, primarily utilizing two large hangars, Hangar West and Hangar East, for central activities.
- A convenient connection between Hangar West and Hangar East facilitates easy movement, and outdoor spaces provide additional areas for attendees.
- Specific activities or events are strategically placed within each hangar to maximize attendee engagement and streamline event flow.